Policies

We have included below a list of our policies for Safe Work Practices as well as the waiver which all clean up coordinators in the Great Nova Scotia Pick-Me-Up are required to abide by. If you have any question on any of the policies on this page please do not hesitate to contact our office.

Waiver

The Nova Scotia Adopt-A-Highway Program Association requires all clean-up coordinators to agree to and abide by this Release and Waiver of Liability and Assumption of Risk.

RELEASE AND WAIVER OF LIABILITY and ASSUMPTION OF RISK between you (the “Coordinator”) and the Nova Scotia Adopt-A-Highway Program Association. I, the Coordinator along with any participants joining in my clean up:

  1. Acknowledge and agree that I understand the nature of a clean-up event and risks associated with participation, including the risk of injury, whether serious or not, and possibly death;
  2. Hereby accept and assume all risks, known and unknown, and assume all responsibility for any losses, costs and/or damages for any injury suffered by me or to my property by any means, while participating in the event or activities associated with the event;
  3. Hereby release, forever discharge, and agree not to sue the Nova Scotia Adopt-A-Highway Program Association, any municipality, sponsoring organization, or suppliers or their respective administration, directors, agents, officers, official volunteers, and employees;
  4. Acknowledge that explicit permission to participate in The Great Nova Scotia Pick-Me-Up has been obtained from the owner of the property where the clean-up is being held on the registered date and time. The property owner has been informed of the time, date, and planned actions for the Team;
  5. The Nova Scotia Adopt-A-Highway reserves the right to share registration details with their partners, for non-commercial purposes, in order to facilitate clean-ups.

Safe Work Practices

The following list of Safe Work Practices is not meant to be exhaustive or definitive. Common sense and caution should be exercised at all times when dealing with refuse, high traffic areas, periods of poor or low visibility, or the unexpected. Treat the below as general guidelines to help ensure the safest possible environment for your clean-up.

  1. The clean-up coordinator should provide a briefing to all participants of the clean-up event prior to beginning the event regarding safety precautions;
  2. Coordinators should complete a visit of the site, prior to the time of the clean-up, to identify any areas of risk such as railway tracks, street traffic, presence of dangerous litter items, etc;
  3. Make sure everyone is dressed for the weather, with closed shoes and sturdy gloves;
  4. Coordinator should ensure participants working near the road are wearing high visibility vests;
  5. All litter items should be placed in plastic bags, if possible, and bags must be tied securely shut;
  6. Sufficient adult supervision must be provided for any child volunteers;
  7. Do not attempt to lift heavy objects such as car parts of refrigerators;
  8. Watch out for potentially dangerous waste such as poisons, insecticides, fragmented glass and heavy items;
  9. Coordinators should ensure that a basic first aid kit containing surgical dressings, iodine, antiseptic and bandages is available. Coordinators can also ask volunteers who are medically trained to make themselves known;
  10. Have a cellular phone on site to call 911 in the event of an accident or emergency;
  11. Never reach into areas, such as bushes or groundcover, which you cannot see into clearly. Needles, used condoms, or broken glass could be hiding there;
  12. Used condoms should only be picked up using tongs and while wearing gloves. Do not touch the condom with bare hands;
  13. Needles and syringes should be left where they are by participants, and their locations reported to the Coordinator. Do not put needles and syringes in garbage bags, bins or anything other than an approved sharps container. Do not touch needles or syringes directly with bare hands and never attempt to cover, bend or break any needles or syringes. For more information on needle disposal, contact your community pharmacy.

Privacy Policy

Information Collection and Use

We collect several different types of information for various purposes to provide and improve our Service.

Types of Data Collected

While using our Service, we may ask volunteers to provide us with certain personally identifiable information that can be used to contact or identify the volunteers (“Personal Data”). Personally identifiable information may include, but is not limited to:

  • First and last name
  • Group name
  • Mailing address
  • Phone number
  • Fax number
  • Email address
Use of Data

The Nova Scotia Adopt-A-Highway Program Association uses the collected data for various purposes:

  • To provide and maintain the Service
  • To notify volunteers about changes to the Service
  • To allow volunteers to participate in interactive features of the Service
  • To provide volunteer care and support in order to help facilitate the Service
Transfer of Data

Nova Scotia Adopt-A-Highway Program Association will take all steps reasonably necessary to ensure that the data is treated securely and in accordance with this Privacy Policy. No transfer of Personal Data will take place without volunteer’s explicit consent, either written or verbal.

Disclosure of Data

Nova Scotia Adopt-A-Highway Program Association may disclose your Personal Data in the good faith belief that such action is necessary to:

  • To comply with a legal obligation
  • To prevent or investigate possible wrongdoing
  • To protect against legal liability
  • To assist volunteers in contacting the correct agencies in order to facilitate the service
  • To protect and defend the rights or property of the Nova Scotia Adopt-A-Highway Program Association
Security of Data

The security of data is important to the Nova Scotia Adopt-A-Highway Program Association who understands that no method of transmission over the internet, facsimile, or method of electronic storage is 100% secure. All attempts to use acceptable means to protect Personal Data will be made.

Changes to This Privacy Policy

This Privacy Policy may change from time to time. The “effective date” at the bottom of this Privacy Policy will be updated changes occur. It is advised that Privacy Policy be reviewed periodically for any changes.

Email Policy

The Nova Scotia Adopt-A-Highway Program Association (“we”/”our”) understands the goal of the anti-spam legislation in Canada is to deter damaging and misleading forms of spam. In Canada’s Anti-Spam Legislations (CASL) applies to commercial conduct any time an organization:

  • Makes use of commercial electronic messages (or CEMs)
  • Produces or installs computer programs
  • Is involved with the alteration of transmission data

CASL describes SPAM as the sending of unsolicited commercial electronic messages, but also the unauthorized alteration of transmission data, the installation of computer programs without consent, false or misleading electronic representations (including websites), the unauthorized collection of electronic addresses and the collection of personal information by accessing a computer system in contravention of an Act of Parliament. As well as, malware, spyware, address harvesting, and false or misleading representations involving the use of any means of telecommunications, short message services (SMS), social networking, websites, URLs and other locators, applications, blogs, Voice over Internet Protocol (VoIP), and any other current or future Internet and wireless telecommunication threats prohibited by Canada’s anti-spam legislation.

Although we do not send any commercial electronic messages or any of the above mentioned items, our aim is to uphold the following three requirements as outlined by CASL:

1. If sending CEMS we will have Expressed or Implied Consent:

Expressed Consent: means that someone actively gave you permission to send them a CEM, either verbally or in writing.

Note: CASL States express consent is not time-limited unless the recipient withdraws his or her consent.

Implied Consent: means it is reasonable to conclude you have someone’s permission to send them a CEM based on prior relationships (existing business relationships or existing nonbusiness relationships).

Existing business relationship: exists only where the recipient of a CEM has:

    1. Purchased, leased, or bartered products, goods, services, or land from the sender within two years before a message is sent;
    2. Accepted a business, investment, or gaming opportunity from the sender within two years before a message is sent;
    3. Has an existing written contract with the sender about a matter other than in numbers one or two, or such a contract expired in the two years prior to the message; or
    4. Made an inquiry or application for products, goods, services, etcetera
      within six months before the message is sent.

Existing non-business relationships: exist only where the recipient:

    1. Made a donation, gift, or volunteered for a registered charity or political party who sends the message; or
    2. Is a member in a club, association, or voluntary organization that sends the message and is operated for social welfare.

Note: CASL states Implied consent is generally time-limited and is typically a period of two years after the event that starts the relationship; an example would be the purchase of an item. However, for memberships the period starts on the day the relationship ends.

2. If sending CEMS we will clearly identify our self:

Identification: Identify our organizations name and the name of the individual sending the message.

Contact Information: We will include our mailing address, phone number, and our email address. We will also include a link to our website where we will have accurate contact information in case our contact information was to change.

Note: CASL states that if you are using a link to provide the required information, the link must be clearly and prominently displayed in the message.

3. If sending CEMS we will ensure that we have an unsubscribe mechanism or policy:

Mechanism: Any mass email that is sent out to our membership will have an unsubscribe link within the email that takes the user to a web page where they can unsubscribe from receiving all or some of our CEMs.

Policy: It will be policy that if a user responds to our email with the words STOP or UNSUBSCRIBE we will remove their email from our membership database and they will no longer receive emails from us.

In order to achieve the goals of Canada’s Anti-Spam Legislation we will act in compliance with the above written policy. We will make every effort to ensure the right steps are taken to combat spam.

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